Being able to dedicate time to specific tasks, completing them and ending your workday with a quality output can be an overall measure of your productivity. Similarly, if you have no methods in place for organization, time management, tracking tasks or prioritizing, your efficiency and productivity can be affected. By making simple adjustments to your daily workflow one at a time, you can begin to see changes in your productivity.
How to increase your work productivity
Time management and organizational skills can commonly be correlated to overall work productivity. When you implement strategies that support your productivity, you may have a higher chance of developing and improving your product output. Time management is just one of the strategies you can use to increase your productivity. Also, you can apply organizational strategies such as prioritizing your tasks by order of importance and urgency.
1. Focus on one task at a time
While you ultimately may be able to get things done when you juggle projects or tasks, focusing on one at a time may help you be more productive. When we concentrate on more than one activity at a time, we tend to use more of that time just for transitioning between tasks. This can result in some of the tasks remaining incomplete or being done at a lower quality than if each task had been a sole focus. Additionally, concentrating on one task at a time until it is complete can help you increase your productivity because when you focus on one project at a time, you are setting a single objective at once instead of many. This is likely to motivate you to complete one task before moving on to your next assignment.
2. Take regular breaks
It can be tempting to avoid taking the time for a break, but when you neglect to give yourself a time-out for a few minutes, it can harm your overall productivity by resulting in fatigue or burn-out. If this happens, you may not have the energy or motivation to continue making progress. Consider planning out several short breaks during your workday. Most workplaces have a mandatory schedule with dedicated break times, so employees can take at least a five- to 10-minute break after every few hours of active work.
3. Focus on your biggest tasks first
Focusing on your biggest and most time-consuming tasks before any other assignments can help you stay more focused than working on smaller and shorter tasks first. Consider planning your assignment list according to these tasks, where you may dedicate your time in the morning when you first arrive to work or at a time of day when you are most alert and energized.
4. Set small objectives
Rather than approach large goals that would require multiple outlets and longer amounts of time to achieve them, consider planning out small objectives throughout your day. Things like filing required paperwork, responding to those four client emails or compiling all the resources together that your team will need to complete a future project are small, daily objectives you can set and reach during your eight hours of work time.
5. Use the two-minute rule
The two-minute rule involves completing tasks that are two minutes or less as well as taking two minutes to get started on small tasks that you may have been putting off. During these short stints of time, if there is a task you can complete in two minutes or less or a task you can get organized to start on, this is the time you would do it. For instance, it may only take two minutes to log the tasks you have already completed, respond to a quick email, write down your next objectives or print out the outline for your upcoming project assignment, but the two minutes it takes you to complete these little tasks can oftentimes add up to a completed to-do list at the end of the day.
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